TDCC sets up an enquiry window to answer questions about delaying shareholder meetings in the wake of COVID-19 pandemic
2021/05/21
Having discussed with other ministries and been approved by the Central Epidemic Command Center, the Financial Supervisory Commission (FSC) announced on May 20, 2021 that all shareholder meetings of publicly-listed companies scheduled between May 24 and June 30 are to be postponed. In order to clarify issues arising from the deferral, TDCC was commissioned by the FSC to host a video conference with 72 stakeholders consisting of shareholder service agents and companies that handle such services on their own on May 21 to discuss the implementation details and complementary measures.
According to Measures Concerning Shareholder Meeting Deferral in the Wake of the COVID-19 Pandemic, announced by the FSC, the affected shareholder meetings should be rescheduled between July 1 and August 31. The actual meeting date and venue are to be deliberated by the board of directors, and announced on the Market Observation Post System. Companies should send a postcard or express mail to inform shareholders of the meeting fifteen days before it is rescheduled for. However, the preparatory procedures of a shareholder meeting, such as delivery of a meeting notification, proxy solicitation, e-voting, revocation of proxy, tallying and verification, and announcement of e-voting results, shall still be completed one day before the original meeting date. This will ensure a minimum impact on the provision of shareholder services while contributing extensively to the government’s pandemic control.
To answer questions about the deferral of shareholder meetings, TDCC has set up a dedicated enquiry window, and compiled the frequently asked questions and answers on its website at https://www.tdcc.com.tw/portal/en/. The enquiry window is under the Intermediaries Compliance & Inspection department of TDCC, and can be reached at (02) 2719-5805 extension number 369, 250, 296, 325 and 381. Once again, TDCC President Chu Han-Chiang urged investors to exercise their rights as shareholders by voting online to reduce the risk of catching the virus.