Since COVID-19 (Coronavirus Pneumonia) raged throughout the globe in 2020, TDCC has complied with the FSC’s instructions and stipulated Disease Prevention Operating Guideline for Shareholder Meetings, which serves as companies’ disease prevention reference for shareholder meetings. As the pandemic’s condition changes, and the Ministry of Health and Welfare releases the amended disease prevention policy, TDCC has conducted a rolling plan, improving and adjusting the disease prevention operation guideline several times to meet the practical needs for holding shareholder meetings. With two years’ experience in organizing shareholder meetings and containing the disease, each company and shareholder services agent can abide by Disease Prevention Operating Guideline for Shareholder Meetings, hold shareholder meetings successfully, and prevent the pandemic from spreading.

As the peak season of shareholder meetings is around the corner, TDCC has launched a promotional forum on disease prevention measures for shareholder meetings. Shareholder services agents are required to assist the companies that will hold shareholder meetings with solid disease prevention measures in a vigilant and composed manner. Therefore, this year’s shareholder meetings can be conducted smoothly.

TDCC has completed amending parts of the guideline for disease prevention operation according to the FSC’s mandate. As the guideline indicates, the venues for shareholder meetings shall be well-ventilated. The sanitation for the venue and items for the public should be more frequent. The number and movement of people shall be under proper control, and the indoor social distance of 1.5 meters should be kept. Shareholder meeting attendees should wear surgical masks at all times and comply with disease prevention measures such as taking temperatures. In addition, waiting lines for souvenir collection have been improved. There are also additional regulations on the 1922 SMS Contact Tracing System and the amended limit on the number of people in the venue. As the pandemic evolves, companies shall pay attention to see if the Ministry of Health and Welfare adjusts the limit on the number of people at gatherings.

According to Han-Chiang Chu, TDCC’s President, the percentage of the investing public attending online shareholder meetings and adopting e-voting has been increasing as the Internet and digital development progress. Despite the disruption of COVID-19 for the past two years, e-voting allows shareholders to attend meetings without participating physically and therefore eliminates the risks of infection. This year, publicly-owned corporations are able to hold shareholder meetings in the form of live stream, and President Han-Chiang Chu also appeals to businesses to adopt live-streamed shareholder meetings. This measure not only provides shareholders with an alternative to be present but also reduces the risks of cluster infection during this severe pandemic. In this way, both corporations and shareholders can contribute to disease prevention through livestreamed meetings.